...

Elected position. Removal and replacement policy for chair. Vice Chair to succeed the chair. chair position must belong to active organization and member in good standing.    Chair /  Vice-chair shall rotate between company and regulator representatives (.e.g. if chair is a regulator, vice-chair will be from a company)

• sets meeting schedule

Will delegate a temp secretary if secretary is not available. 

...

Part of an organization, a participant in discussion.   Member has  no voting rights unless designated as an alternate.

Reporting Agents

Quorum 

At min half of the voting members (RRWG) are present.  Half of the regulators and half of the carriers must be present to make reach quorum.

1 vote for each member organization. 

Adopting an action

The RRWG will draft and item to be adopted.  It shall be published as an agenda item for the next scheduled RRWG session with necessary and appropriate supporting material.  At the next scheduled RRWG meeting, it will be presented by the chair for adoption.

...

The group may elect to shift to a different tool than email, so long as the openIDL Regulatory Reporting Steering Committee agrees.

Model Approval

1. Data Dictionary on wiki
2. Approval

...

Draft versions of the data model are created as….

...

1. for dictionary
2. graphical representation is made
3. solution sent to RRSC for approval. 
4. Approved diagrams should be publicly available on wiki

Approval of a version of the model that will be used for openIDL node implementation is by consensus with the opportunity for any member to attach documentation on outstanding issues for consideration, recommended changes or enhancements.  Approved versions are forwarded to the Regulatory Reporting Steering Group for approval as the current working version that will be used for automated statistical reporting and Proofs of Concepts.

...

Elements of each line of business data model will designate data elements as 1) Minimum Stat  2)  Expanded Stat  or 3) Regulatory Request.   Required elements are essential data elements that will satisfy existing NAIC Statistical Handbook reporting requirements and must be populated by companies in their Harmonized Data Store.   Supplemental data elements are currently included in the Line of Business AAIS Statistical Plan but may not be necessary for satisfying reporting requirements but may be useful in analysis and data call reporting.  Emerging data elements are currently not included AAIS Line of Business Statistical Plans and may be useful in analysis and data call reporting.  Companies are not required to populate in their Harmonized Data Store either Supplemental or Emerging data elements but will not also enjoy the benefits having those elements available within the OpenIDL community for group analysis and data call reporting.

Action items:

Roles and responsibilities

Decisions making process

Deliverables

How do we add to deliverables

How do we submit deliverables

...

Amending the Charter

When the charter needs to be updated a request should be made to the RRSC. If the RRSC wishes to move forward with the request it will convene a new charter sub-committee to review and propose a changes to the existing charter.  The RRSC will vote to approve or reject the changes to the charter.