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The RRDM Group membership is composed of individuals from insurance companies and state regulators/agencies interested in consolidating statistical reporting data and state data call requirements into a single modern model for existing reports while also creating a model flexible and extensible enough to meet emerging reporting needs.  Membership is open to staff with expertise in regulatory reporting, insurance data, and data modeling.

Membership is public information and posted to the working group Wiki.  Potential members may submit their name names and other information to the working group Chair for addition to the Wiki.

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When the charter needs to be updated a request should be made to the RRSC. If the RRSC wishes to move forward with the request it will convene a new charter sub-committee to review and propose a changes change to the existing charter.  The RRSC will vote to approve or reject the changes to the charter. 

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The Chair of the RRDM will rotate on an annual basis to give all working group participants the opportunity to facilitate meetings.  Working group members are not required to hold the Chair position.  The position is voluntary only.

This is an elected position. The vice chair is to succeed the chair. The chair position must belong to the active organization and member in good standing. Both chair and vice-chair shall rotate between the company and regulator representatives (e.g. if the chair is a regulator, vice-chair will be from a company).

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• Sets meeting schedule
• Delegates a temporary secretary if the secretary is not available
• Procures permission to record the meeting if the secretary is not there
• Assumes all roles of secretary if not secretary is not available

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The vice chair of the RRDM will rotate on an annual basis to give all working group participants the opportunity to facilitate meetings.  Working group members are not required to hold the vice chair position.  The position is voluntary only.

This is an elected position. The vice chair is to succeed the chair. The vice chair member must belong to an active organization. Both chair and vice-chair shall rotate between a company and regulator representatives (e.g. if chair is a regulator, vice-chair will be from a company).

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Secretary
The secretary is responsible for producing minutes, actionable items and agreements, and commitments (ownership of actionable items) within 48 hours of the conclusion of the meeting. 

Responsibilities

• Recording meeting meetings and recording attendees
  Meetings are being recorded for the life of OpenIDLopenIDL.
  Recordings are public.
• Ensuring the Anti Trust slide is shown. 

This position requires a quarterly commitment. Ideally, one organization does not do it twice in a row. 

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Part of an organization, a participant in the discussion.   Member has no voting rights unless designated as an alternate.

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The RRWG will draft an item to be adopted.  It shall be published as an agenda item for the next scheduled RRWG session with necessary and appropriate supporting material.  At the next scheduled RRWG meeting, it will be presented by the chair for adoption.

A carrier group consisting of voting members for carriers and a regulatory group consisting of voting members of regulators. Each group will meet and discuss a proposal and as a group determine determines its viability. If both groups agree, then it is accepted. if they do not, it is rejected. If a split between company and regulator group item is available for further discussion until an acceptable alternative to both groups is found. 

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Good standing is defined by: A dues paying member of linux foundation Linux Foundation and OpenIDLopenIDL. 

In order to cast a vote, the voting member must be at the meeting, if not available an alternate must be sent. If an organization is not present their vote is forfeited.

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The group may decide to also host conference phone calls, on an ad-hoc or recurring basis, which can be convened, and minutes recorded, by OpenIDL staff. This may be useful as a way to motivate the community towards a consensus on a position , or hear from those for whom the email is too noisy.

-However notes should be posted back to the email list, and important discussions or decisions should not be closed without input from the list. The group may also decide to meet face-to-face, for example at an NAIC conference where many participants will also be attending. As with phone calls, the mailing list should be updated on important points raised or notes taken, and important discussions or decisions should be brought to the list.

The group may elect to shift to a different tool than email, so long as the OpenIDL openIDL Regulatory Reporting Steering Committee agrees.

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